Automate the process that eats your team’s afternoons.
In short
AI workflow automation means taking one recurring business process, whether that is the intake, the triage, the reconciliation or the report someone assembles by hand every week, and running it end to end, with a person reviewing exceptions rather than doing every case. It works when the process is high-volume, rule-heavy at the edges, and currently done by a human reading things. We scope exactly one such workflow, ship a working automation for it in 10 days, and hand you an accuracy score and the code.
What you get
What changes when this works.
Hours back, measurably
We baseline the process before we touch it, so the saving at the end is a measurement rather than a claim.
Exceptions, not everything
The straightforward cases go through automatically. Your team’s attention goes to the ones that actually need a decision.
It fits the systems you already run
We integrate with the tools the process already lives in rather than asking your team to adopt another interface.
A decision at Day 10
Scale it to the next workflow, or stop. Either is a fine outcome, and neither leaves you holding a platform you didn’t want.
Concretely
What we actually hand over.
No deliverable on this list is a document about the work. Each one is the work.
- Process baseline: current volume, handling time, and error rate
- End-to-end automation with a defined exception path
- Integrations into the systems the process already uses
- Eval harness scoring accuracy against a labelled sample
- Runbook and handover docs so your team can operate it without us
- Production code in your repository, under your licence
In practice
A team automating a weekly reporting cycle
Our clients’ systems are commercially sensitive, so these stories are anonymised at their request. Metrics are reported as ranges or percentages rather than raw figures.
Problem
A recurring report was assembled by hand from several systems every week, taking [X] hours and landing a day later than the meeting that needed it.
Action
We automated collection, reconciliation and drafting end to end, with a review step for the numbers that didn’t reconcile cleanly.
Result
[X] hours per week returned; the report now lands before the meeting rather than after it.
Questions
Workflow automation, answered plainly.
Which workflow should we start with?
The one your team complains about most, provided it is high-volume, repeated at least weekly, and currently done by a person reading and re-keying things. If you have two candidates, bring both to the scope call, picking the right first workflow is most of the value of that conversation.
What if the process isn’t documented?
Very few are, and that is fine. We reconstruct it on Day 0 by watching the work rather than reading a manual. An undocumented process is not a blocker; a process nobody can demonstrate end to end usually is, and we will say so.
Does this need AI at all?
Often only part of it does. Most workflows are mostly deterministic with two or three genuinely fuzzy steps: reading an unstructured document, classifying an edge case, drafting a summary. We use a model for those steps and ordinary code for the rest, because ordinary code is cheaper, faster and easier to debug. If your workflow needs no model at all, we will tell you that on Day 0.
What happens when the process changes?
You own the code and the eval set, so a change is a normal engineering task rather than a new engagement. The handover docs cover how to update the rules and re-run the evals to confirm nothing regressed.
Related
The other four.
Most projects touch more than one of these. If you're not sure which yours is, that's what the scope call is for.
Start here
Scope your first workflow.
Tell us the process that eats your team’s afternoons. We’ll come back within one business day with a scope, a fixed price, and an honest answer about whether AI is the right tool for it.
- No sales sequence. One reply, from the person who’d build it.
- If we don’t think it’s worth building, we’ll say so.
Email us what the process is, roughly how often it runs, and who does it today. That is enough for us to come back with a scope.
Email usOr write to admin@vintrexlabs.com directly.
Prefer to talk
Book a 20-minute call.
Bring one workflow. We’ll tell you on the call whether it fits in 10 days, and roughly what it costs.
Pick a 20-minute slot
Opens our live calendar. Bring one workflow and we’ll tell you on the call whether it fits in ten days.
Loads cal.com in this page. No account needed.